sample letter to employees who missed open enrollment

Surveying your employees will help you clarify benefits options and the open enrollment process, demonstrate your willingness to set aside time to help answer their questions, and potentially reduce the number of employees that miss open enrollment. } As an employer, you may be faced with administrative burdens and unhappy or unproductive employees. Never miss out get the latest content delivered straight to your inbox. look at employees who received a W-2 and participated in the 403(b) plan. The portal can also include a count-down counter to encourage employees to enroll. ", 2. Open Enrollment begins on Tuesday, October 15, 2019 and runs through 5 pm, Thursday, October 31, 2019You may enroll online through Employee Self. Short-term coverage is typically cheaper than traditional health plans, but only relatively healthy individuals will qualify. Our benefits fair will take place [insert dates, time, locations]. Coby joined FBS in 2007 as a Benefit Consultant and then rose to Vice President of Sales in 2013. Making your employees aware of these tools doesnt guarantee theyll use them, of course. Open enrollment begins one month from now, beginning [DATE] until [DATE]. Paychex tiene el compromiso de brindar recursos para la comunidad hispanohablante. University of California, Davis, One Shields Avenue, Davis, CA 95616 | 530-752-1011. Why? Make it easy on you and your team by taking advantage of our action plan and timeline. Para garantizar que brindemos la informacin ms actualizada y de mayor precisin, algunos contenidos de este sitio web se mostrarn en ingls y los proporcionaremos en espaol una vez que estn disponibles. If an employee misses . And there is a tool that can make that happen. Consider creating an email template. While just keeping whatever health coverage they had this year is tempting for employees, doing so may come with a substantial financial downside. The only exception to these terms is if an employee qualifies for a special enrollment period (SEP). Utilizing as many forms of communication as possible will enable you to reach more employees. This years enrollment period runs from [enrollment period dates]. allsynx Platform Agreement Why? Individuals who are below the income thresholds set by the government's programs can apply for coverage any time of year. He just cant beat a 100% return on his money. For you, when employees miss this deadline, it can result in additional administrative burdens and unhappy or unproductive employees. About Us To learn more, schedule a consultation with one of our knowledgeable business advisors. Remind your employees about these resources regularly by highlighting a single resource every month. Howevereven when it's for their benefit(s)your priorities are not always their priorities, and some workers may put it off, thinking they'll have more time to ask questions and get clarification later. 1 NOTICE TO ALL EMPLOYEES - 2020 ANNUAL OPEN ENROLLMENT PERIOD FOR OPTION CHANGES IN HEALTH AND DENTAL INSURANCE PLAN COVERAGE. Privacy Policy ", "Americans tend to miss the mark when they stick with what they were doing before without double-checking their assumptions," said Kelley Long, a member of the AICPA Consumer Financial Education Advocates panel. And if you have any questions or are uncertain about anything in the process, contact your HR department - they'll help you navigate the open enrollment steps and clarify anything you don't understand. To provide managers and supervisors with the guidance they may need in times of crucial communication, Employee & Labor Relations has prepared sample letters for supervisors to deliver to employees: Please consult with your Employee Relations Consultantat UC Davis and UC Davis Health regarding any of these letters. Its a good idea to create simple and comprehensive policies and procedures so youre prepared in the event of an SEP. Applicable large employers (ALEs) under the Affordable Care Act (ACA) may have additional concerns. Whatever the case, if you made a mistake during open enrollment, you're probably wondering if there's a way to make changes to your elections later on in the year. If you experience one of these life events, you'll want to get in touch with your FSA administrator within 30 days of the event to find out if you are eligible to make changes to your plan. You have successfully saved this page as a bookmark. Sushma Tripathi, vice president of strategic advisory services at ADP, an HR management software and services provider, offered the following starter questions HR can ask to engage employees during open enrollment. (800) 583-6908 Open enrollment can be an extremely stressful and overwhelming time for both you and your employees. In order to ensure that their businesses will not face any penalties, many ALEs should document that coverage has been offered. These waivers also protect an employee's ability to immediately enroll for benefits if they lose coverage from an outside health plan, such as a spouse's employer. How to Draft a Open Enrollment Email to Employees (With Template). In order to offset any decrease in morale, it is important that you provide opportunities for the employee to meet with HR or to attend informational meetings that discuss his or her options to obtain coverage for the next year. Earn FSA Perks Points, unlock member-only rewards, and speed up the checkout process. Weve got some exciting options this year so be prepared to make changes! Qualifying life events can be circumstances that change an employee's status for benefits, such as changing the number of individuals in the household who are covered under a benefits plan. You heard it here first! Therefore, its important employers be proactive in their approach to open enrollment. Here's what this kind of targeted advice might look like in an email you send to your workforce. Paychex was founded over four decades ago to relieve the complexity of running a business and make our clients' lives easier, so they can focus on what matters most. Plus, you must consider the different ways people receive information. At many organizations, the open enrollment season for 2020 employer-sponsored benefits is under way or about to begin. If an employee misses open enrollment, he or she may understandably be panicked and unhappy. Changes in number of dependents - if you have a child, adopt a child, or if a child passes away. Russ continues to support districts across the state with their risk management programs. Some states, however, do have penalties for individuals without minimum essential coverage. The good news is that were here for you every step of the way! You want to give your employer time to reassign any of your tasks. Your teams need ample time for payroll processing. Provide instructions on how to log in. For [current year], we are maintaining [describe plan types] and have made the following changes: [describe plan changes]. Missing open enrollment means limited options, but here a few situations to consider: Qualifying Life Event: An employee may be in luck if they have a qualifying event coming up. But at the height of a pandemic, it's all the more troubling. Get a demo of the ALEX platform and learn more about how our software can help you boost benefits engagement, drive better financial decisions, and save your team time, money, and headaches. Welcome to Open Enrollment! Be sure to communicate the time period with employees. Bonus tip: Dont just send all these links in a one-time email. Please confirm that you want to proceed with deleting bookmark. Changes in marital status - Getting married, divorced, separated, or if your spouse passes away. 4 in 10 employees who are able to save for retirement are now saving less as they continue to face financial hardships. Like Every Letter, You Need To Start By Addressing Your Staff. var currentLocation = getCookie("SHRM_Core_CurrentUser_LocationID"); This e-mail is the first step of a three-part process. Here are a few tips to make OE emails engaging and drive participation. Were hiringsee all of our open positions. Still, missing open enrollment can make a bad situation worse. As you know, open enrollment is open now and closes [DATE]. Your employer is not legally obligated to allow you to make changes to your elections after the open enrollment period has ended. Therefore, your open enrollment for the new year will take place in October. The UCPath communications sent to employees are attached for your reference. It is typically the only time during the year in which employees can make changes to their benefits choices, such as adding or dropping coverage, adding or dropping dependents, or enrolling in benefits for the first time. Her past insurance experience includes roles as Marketing Supervisor, Account Management, and Account Executive at one of the largest insurance carriers of some of the largest employers in the state of Texas. Her short-term financial situation is secure, so shes in a position to focus on her long-term goals. Karen Frost, health strategy and solutions leader at Alight Solutions, a benefit administration company, offered these pointers to HR benefit managers for open enrollment and throughout the year: Employers Enhance Emotional and Mental Health Benefits for 2020, ** ALL OPTION CHANGES WILL BECOME EFFECTIVE JANUARY 1, 2020** The period from DECEMBER 11, 2019 through JANUARY 10, 2020 has been designated as the Annual Open Enrollment period during which employees who desire to change their health and/or dental insurance Employees digest information in different ways. if(currentUrl.indexOf("/about-shrm/pages/shrm-china.aspx") > -1) { As the Director of Client Services at FBS, Cathy oversees the Billing, Clent Service, and Account Executive teams and is available to assist in escalated matters, if necessary. Your session has expired. } is a benefits enrollment strategy that employers use to simplify the process and maintain benefits participation. If you're married, discuss your elections with your spouse to ensure that the whole family is on the same page for the upcoming benefit year. An acknowledgement of benefits formfor those who opt in to coverage, A waiver of coverage formfor those who opt out or miss the deadline to enroll in employer-based benefits packages, One-on-one appointments with HR representatives, Seminars, webinars, and/or self-paced e-learning modules. Please note that all such forms and policies should be reviewed by your legal counsel for compliance with applicable law, and should be modified to suit your organizations culture, industry, and practices. If you don't have time to send a formal letter, consider sending an excuse email instead. Now What? In. The attachments can include: Getting essential information to employees is vital but shouldnt overwhelm the employee. Benefit terms would run from January 1st to December 31st. Pretty good! Although many of these suggestions are not legal requirements, it is in your best interest to take these steps in order to protect your business and its productivity. And because theres a limited amount of time to make these important decisions, it can be a confusing (and often overwhelming) experience for employers and employees alike.